Satisfactory Academic Progress Requirements

As a condition of receiving financial aid at Kaua'i Community College students must demonstrate and maintain satisfactory academic progress towards the achievement of an associate degree or certificate.

Follow these steps to look up your Financial Aid academic status in your MyUH portal:

  • Log into your My UH Portal at MyUH
  • Click "View My Financial Aid Information"
  • "Accept" Academic disclaimer
  • Click "Academic Progress"
  • Select Kaua'i Community College and the appropriate school year and click "Submit"
  • Click Academic Progress tab to view your status

Please click on the tabs below for more information

  • The student's academic progress will be evaluated prior to disbursement of funds each semester.
  • All semesters of previous enrollment will be considered in calculating the percentage of remaining eligibility whether or not a student had previously received financial aid.
  • Only classified students enrolled in courses applicable to their primary major are eligible for financial assistance.
  • Students must maintain a cumulative grade point average (GPA) of at least 2.0.
    The grade point average (GPA) is determined by dividing the total number of grade points earned by the total number of credits attempted.  Courses for which grades of “W," “L,” “CE,” “CR,” “NC," "NCE," or “N” were recorded are not included in computing the GPA. Grade points are assigned as follows:
    A - 4 points per credit 
    B - 3 points per credit 
    C - 2 points per credit 
    D - 1 point per credit 
    F - 0 point per credit
  • A student must maintain "pace" by completing at least 67% of the cumulative credits attempted.

In addition to completing a certain percentage of their coursework, students must also be progressing through their educational program within a set time frame. A student’s maximum time frame is determined by the number of credits required for completion of their degree, multiplied by 150 percent.

Transfer credits that have been evaluated and accepted will be counted as both attempted and completed hours. It is the student’s responsibility to meet with an academic counselor to determine the number of transfer credits that are not applicable to their program of study at Kaua`i Community College.

Students may choose to change their major at any time, however, all credits previously attempted at the college and accepted transfer credits will be counted in their new major and resulting maximum time frame.

Once a student completes one degree at Kaua`i CC, the student may continue receiving financial aid for a second degree. Students must see an academic counselor to determine how many credits from the previous degree apply to the second degree and submit a Financial Aid Timeframe Review Form to the Financial Aid Office. The form will inform the Financial Aid Office of how many credits the student needs to graduate with a second degree. In certain cases, if a student has not exceeded the maximum time frame as allowed by federal guidelines, the student may receive financial aid towards subsequent certificates or degrees.
  • The following grades will be considered as credits attempted but not earned: F, NC, N, W, I. An "I" will be calculated as no credit. If the grade should change to an A, B, C, or D it is the student’s responsibility to notify the Financial Aid Office so their Financial Aid GPA may be recalculated.
  • Repeated courses are counted in total attempted hours.
  • Dropped classes after the erase period (3rd week of the semester) will be counted in total attempted hours.
  • Credit by Exam and Audited courses will not count in a student’s total enrollment for financial aid purposes.
  • Credit/No Credit Option - Under the option, a student will be granted a “CR” grade (credit) which indicates that a grade of “C” or higher was achieved, or an “NC” grade (no credit). A "CR" will be counted as attempted and completed. A "NC" grade will be counted as attempted but not completed. 

• Remedial courses will not count in a student’s 150% time frame but will count in the GPA and 67% completion calculations.

  • Students who do not meet the eligibility requirements listed above will be given a financial aid warning for the following semester.
  • During the warning semester, students are still eligible to receive financial aid.
  • Students not making Satisfactory Academic Progress at the end of the warning semester will be placed on suspension, at which point they will lose their financial aid eligibility.

A student who is not maintaining satisfactory academic progress and has a status of Financial Aid Suspension may appeal their status by completing the appeals process. Appeals should only be submitted for situations that are exceptional, generally beyond the student's control, and non-recurring in nature. Appeals should explain why the student failed to make satisfactory academic progress and what has changed in the situation that will allow the student to demonstrate progress at the next evaluation.

Students are required to meet with both the Financial Aid Counselor to review their appeal application, and their Academic Advising Counselor to create an academic plan. Contact 808.245.8212 to make appointments with both counselors. Follow-up academic counseling appointments may be required as a condition of the appeal.

All appeals must be made in writing, with supporting documentation when required, on the Satisfactory Academic Progress Appeal Form.

All appeals along with all required documentation are to be submitted for review to:
Financial Aid Office
3-1901 Kaumauali`i Highway
Lihue, HI 96766-9500.

Every semester there is a deadline to submit appeals. Any appeals turned in after that deadline will only be considered for a future semester. Please see the Financial Aid Office for the deadline date.
  • A student on financial aid suspension who successfully appeals the suspension will be in a financial aid probation status.
  • During the probationary period, students are eligible to receive financial aid.
  • At the end of the probationary semester, a student must either:
    • be making satisfactory academic progress; or
    • be meeting the conditions of their academic plan
  • If the student is not making satisfactory academic progress but is successfully following the established academic plan, the student would continue to be eligible for aid in subsequent semesters provided that the student continues to meet the established academic plan.
  • A student on financial aid probation that is neither making satisfactory academic progress nor successfully following their established academic plan at the end of the probationary semester will be placed on financial aid suspension for future semesters. Additional appeals during subsequent semesters may be allowed, however only for extremely extenuating circumstances will the subsequent appeals be approved.